The City Secretary is an officer of the City, appointed by City Manager. The position of City Secretary is required by State Law and the City Charter. The office of the City Secretary is located in City Hall.
Other duties include Alcohol Permits, City Council Agendas and Minutes, Community Boards & Commissions, Local Elections, Ordinances and corresponding applications, Posting Public Notices, Proclamations, Public Records Requests, and Resolutions.
The mission of the City Secretary’s Office is to provide accurate, efficient, and courteous service to the City Council, Staff, and Community. The City Secretary is responsible for maintaining the official records of the City, and scheduling regular meetings and special called meetings of the City Council. The City Secretary prepares minutes of all meetings of the Council and files, publishes, and codifies ordinances as required. The City Secretary coordinates annual general city elections with the County Elections Administrator, coordinates boards and commission appointments, posts public meeting notices, issues licenses and permits, processes requests for public information, and serves as the records management officer for the City. The City Secretary is the local filing authority for officials filing Texas Ethics Commissions forms and reports including appointing a campaign treasurer, personal financial statements, conflicts of interest statements, and campaign finance reports.