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AGENDA
ELGIN CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 3, 2023
ELGIN PUBLIC LIBRARY ANNEX COUNCIL CHAMBERS
404 NORTH MAIN STREET
6:30 PM 

Members of the public may watch the meeting at:

https://www.youtube.com/channel/UC3OGBV_loV0Nr3AqM1jJTzA


I.

CALL TO ORDER

II.

ROLL CALL

III.

INVOCATION

IV.

PLEDGE OF ALLEGIANCE

V.

PUBLIC HEARING

1.

Public hearing on an Ordinance amending the Official Zoning Map of the City of Elgin, Texas adopted in Chapter 46, Section 46-3, Revised Code of Ordinances, City of Elgin, Texas, 2013 and making this amendment a part of said official zoning map, to wit: to rezone from R-2 Single Family and Garage Apartment District to C-2 General Commercial District, located on a parcel of land known by the Bastrop Co. Appraisal District as parcel 12934 (SMITH, J.S., LOT 86, ACRES 0.602) being described in Exhibit “A”, attached hereto and providing a savings clause and repealing conflicting ordinances and resolutions.

Documents:
  1. New Public Hearing Council Coversheet.pdf
2.

Public hearing on an Ordinance amending Chapter 36 Subdivisions, Article I. In General; Article II. Processing Procedures; Article III. General Requirements and Standards, Division 1 Generally & Division 13 Parkland Standards; and providing a savings clause and repealing conflicting ordinances and resolutions.

Documents:
  1. New Public Hearing Council Coversheet.pdf
3.

Public hearing on an Ordinance amending Chapter 48 Site Developments, Article IV. Processing Procedure & Article V. General Development Requirements and Standards, Division 3 Parkland Standards; and providing a savings clause and repealing conflicting ordinances and resolutions.

Documents:
  1. New Public Hearing Council Coversheet.pdf
VI.

PUBLIC COMMENT

The “PUBLIC COMMENT” item posted on the agenda is reserved for members of the public who would like to address the City Council regarding posted agenda items or non-agenda items. Individuals requesting to speak or address the City Council during the meeting shall do so under the “PUBLIC COMMENT” agenda item. Speakers shall be required to fill out a “PUBLIC COMMENT FORM” and present it, along with any material, handouts, or information for Council, to the City Secretary prior to commencement of the Council meeting. As of May 1, 2022, all such public comments will be done IN PERSON. You may email public comments and they will be distributed to each of the Council Members but not read out loud. 

Speaker comments are limited to three (3) minutes.  No formal action can be taken by the City Council on items not posted on the agenda. Items requiring a PUBLIC HEARING will allow a member of the public an opportunity to speak during the Public Hearing and does not require a “PUBLIC COMMENT FORM”.

Speakers must address their comments to the Mayor or Presiding Officer rather than to an individual Council Member or Staff Member.  All speakers must limit their comments to the specific subject matter noted on the “PUBLIC COMMENT FORM” and refrain from any personal attacks or derogatory comments directed at any Council Member, Staff Member, other individual, or group.

VII.

PRESENTATION

1.

A Proclamation Declaring January 14, 2022, as Elgin Black Icons Mural Dedication Day in the City of Elgin

Documents:
  1. Elgin Black Icons Mural Proclamation.pdf
2.

A PROCLAMATION DECLARING JANUARY 16, 2023, AS DR. MARTIN LUTHER KING, JR. DAY IN THE CITY OF ELGIN

Documents:
  1. 2023 MLK Proclamation.pdf
VIII.

CITY MANAGERS REPORT

1.

SESQUICENTENNIAL YEAR END REPORT AND THANK YOU TO THE ETX150 COMMITTEE .

Documents:
  1. EXSummaryETX150YearEnd.pdf
2.

FY22-23 Capital Equipment Budget Report

3.

Quarterly Investment Reports- 3rd and 4th Quarters

Documents:
  1. EX SUMMARY- Quarterly Investment Reports.pdf
  2. FY 21-22 3 Qtr Investment Report.pdf
  3. FY 21-22 4 Qtr Investment Report.pdf
4.

General Activity Report and/or Project Update

Documents:
  1. ExSummary - General Activity Report.pdf
IX.

CONSENT AGENDA

The Consent Agenda includes non-controversial and routine items that are considered to be self-explanatory by the City Council and will be enacted with one motion, one second, and one vote. Any member of the City Council may pull any item from the Consent Agenda in order that the City Council discuss and act upon it individually as a part of the Regular Agenda.

1.

City Council Regular Meeting Minutes December 6, 2022

Documents:
  1. EX SUMMARY- December 6, 2022 Regular Meeting Minutes.pdf
  2. 12-6-2022 City Council Regular Meeting Minutes.pdf
2.

City Council Special Meeting Minutes - December 6, 2022

Documents:
  1. EX SUMMARY- December 6, 2022 Special Meeting Minutes.pdf
  2. 12-6-2022 City Council Special Meeting Minutes.pdf
3.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CONVERSION OF TWO (2) PART TIME LIBRARY CIRCULATION CLERKS TO ONE (1) FULL TIME CIRCULATION CLERK POSITION; AND TWO (2) PART TIME FRONT DESK REC CENTER STAFF TO ONE (1) ONE FULL TIME FRONT DESK REC CENTER STAFF.

Documents:
  1. ExSummary - Resolution coverting PTE to FTE 2023.pdf
  2. Resolution PTE Conversions 2023.pdf
X.

NEW BUSINESS

1.

AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ELGIN, TEXAS ADOPTED IN CHAPTER 46, SECTION 46-3, REVISED CODE OF ORDINANCES, CITY OF ELGIN, TEXAS, 2013 AND MAKING THIS AMENDMENT A PART OF SAID OFFICIAL ZONING MAP, TO WIT: TO REZONE FROM “R-2” SINGLE FAMILY AND GARAGE APARTMENT DISTRICT TO “C-2” GENERAL COMMERCIAL DISTRICT LOCATED ON A PARCEL OF LAND KNOWN BY THE BASTROP COUNTY APPRAISAL DISTRICT AS PARCEL 12934 (SMITH, J.S., LOT 86, ACRES 0.602) BEING DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS.

Documents:
  1. New Council Coversheet.pdf
  2. Combined Packet.pdf
2.

AN ORDINANCE AMENDING CHAPTER 36 SUBDIVISIONS, ARTICLE I. IN GENERAL; ARTICLE II. PROCESSING PROCEDURES; ARTICLE III. GENERAL REQUIREMENTS AND STANDARDS, DIVISION 1 GENERALLY & DIVISION 13 PARKLAND STANDARDS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS.

Documents:
  1. New Council Coversheet.pdf
  2. Subdivision Ordinance.pdf
  3. Staff Report.pdf
3.

AN ORDINANCE AMENDING CHAPTER 48 SITE DEVELOPMENTS, ARTICLE IV. PROCESSING PROCEDURE & ARTICLE V. GENERAL DEVELOPMENT REQUIREMENTS AND STANDARDS, DIVISION 3 PARKLAND STANDARDS; AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS.

Documents:
  1. New Council Coversheet.pdf
  2. Ordinance.pdf
  3. Staff Report.pdf
4.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE MAYOR EXECUTE A LETTER OF AGREEMENT WITH MARK J. SCHROEDER OF TAYLOR, TEXAS APPOINTING HIM INTERIM CITY ATTORNEY OF THE CITY OF ELGIN IN ACCORDANCE WITH THE CITY CHARTER; MAKING FINDINGS OF FACT; AND PROVIDING FOR RELATED MATTERS

Documents:
  1. ExSummary - Appt City Atty.pdf
  2. ResAppt City Atty123.pdf
  3. Letter to Elgin City Council, 1-3-2022.pdf
XI.

EXECUTIVE SESSION

The City Council may announce that it will adjourn the public meeting at any time during the meeting and convene in Executive Session pursuant to Chapter 551 of the Texas Government Code to discuss any matter as specifically listed on the agenda and/or as permitted by Chapter 551 of the Texas Government Code.
XII.

RECONVENE

The City Council will return to open session for possible discussion and action as a result of the Executive Session
XIII.

ANNOUNCEMENTS

XIV.

ADJOURMENT


The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, if any, will be taken in open session. 

Attendance By Other Elected or Appointed Officials: It is anticipated that members of other city board, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

Notice of Assistance at Public Meetings, the City of Elgin is committed to compliance with the Americans with Disabilities Act.  Elgin City Hall and Council Chambers are wheelchair accessible and special marked parking is available. Persons with Disabilities who plan to attend this meeting and who may need assistance are requested to contact the City Secretary's Office at (512)229-3222. Please provide forty-eight hours notice when feasible.

I, Jennifer Stubbs, City Secretary for the City of Elgin, hereby certify this notice was posted at the City Hall Annex of the City of Elgin, Texas on or before Friday, December 30, 2022, in accordance with Chapter 551 of the Texas Government Code. 

 
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