AGENDA
ELGIN CITY COUNCIL
REGULAR MEETING
TUESDAY, FEBRUARY 21, 2023
ELGIN PUBLIC LIBRARY ANNEX COUNCIL CHAMBERS
404 NORTH MAIN STREET
6:30 PM
ELGIN CITY COUNCIL
REGULAR MEETING
TUESDAY, FEBRUARY 21, 2023
ELGIN PUBLIC LIBRARY ANNEX COUNCIL CHAMBERS
404 NORTH MAIN STREET
6:30 PM
Members of the public may watch the meeting at:
https://www.youtube.com/channel/UC3OGBV_loV0Nr3AqM1jJTzA
I.
II.
ROLL CALL
III.
INVOCATION
IV.
PLEDGE OF ALLEGIANCE
V.
PUBLIC HEARING
1.
Public Hearing to review performance and obtain comments regarding its 2021 Texas CDBG Program Community Development Contract #7220042
Documents:
VI.
PUBLIC COMMENT
The “PUBLIC COMMENT” item posted on the agenda is reserved for members of the public who would like to address the City Council regarding posted agenda items or non-agenda items. Individuals requesting to speak or address the City Council during the meeting shall do so under the “PUBLIC COMMENT” agenda item. Speakers shall be required to fill out a “PUBLIC COMMENT FORM” and present it, along with any material, handouts, or information for Council, to the City Secretary prior to commencement of the Council meeting. As of May 1, 2022, all such public comments will be done IN PERSON. You may email public comments and they will be distributed to each of the Council Members but not read out loud.
Speaker comments are limited to three (3) minutes. No formal action can be taken by the City Council on items not posted on the agenda. Items requiring a PUBLIC HEARING will allow a member of the public an opportunity to speak during the Public Hearing and does not require a “PUBLIC COMMENT FORM”.
Speakers must address their comments to the Mayor or Presiding Officer rather than to an individual Council Member or Staff Member. All speakers must limit their comments to the specific subject matter noted on the “PUBLIC COMMENT FORM” and refrain from any personal attacks or derogatory comments directed at any Council Member, Staff Member, other individual, or group.
VII.
PRESENTATION
1.
A PROCLAMATION DECLARING FEBRUARY 26, 2023, AS SCOUT DAY IN THE CITY OF ELGIN
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VIII.
CITY MANAGERS REPORT
1.
Elgin Economic Development Corporation Quarterly Report
Elgin Economic Development Corporation Quarterly Report
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2.
3.
IX.
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that are considered to be self-explanatory by the City Council and will be enacted with one motion, one second, and one vote. Any member of the City Council may pull any item from the Consent Agenda in order that the City Council discuss and act upon it individually as a part of the Regular Agenda.
1.
City Council Regular Meeting Minutes -February 7, 2023
2.
CONSIDER REQUEST TO CLOSE STREETS FOR THE JUNETEENTH FESTIVAL AND PARADE ON SATURDAY JUNE 10, 2023 FROM 8:00AM TO NOON.
3.
CONSIDER REQUEST TO WAIVE OPEN CONTAINER ORDINANCE FOR THE JUNETEENTH FESTIVAL STREET DANCE, PARADE AND FESTIVAL ON FRIDAY JUNE 9 2023 FROM 6:00 PM TO MIDNIGHT AND ON SATURDAY JUNE 10 2023 FROM 8:00AM TO 6:00PM IN VETERANS MEMORIAL PARK AND ON DEPOT STREET FROM MAIN STREET TO AVENUE B.
4.
CONSIDER REQUEST TO WAIVE FEES FOR JUNETEENTH STREET DANCE PARADE AND FESTIVAL.
5.
CONSIDER REQUEST TO CLOSE STREETS FOR THE WESTERN DAYS PARADE ON SATURDAY JUNE 24, 2023.
6.
CONSIDER REQUEST TO WAIVE OPEN CONTAINER ORDINANCE FOR WESTERN DAYS IN ELGIN MEMORIAL PARK THURSDAY, JUNE 22ND 6:00 PM – 10:00 PM FOR YELLOW BRICK ROAD FASHION SHOW, FRIDAY, JUNE 23RD FROM 4:00 PM – MIDNIGHT FOR TOTO’S TENNIS COURT DANCE, SATURDAY, JUNE 24TH 6:00 AM- 7:00 PM FOR THE WESTERN DAYS FESTIVAL.
Documents:
7.
CONSIDER REQUEST TO WAIVE FEES FOR WESTERN DAYS PARADE AND FESTIVAL.
8.
CONSIDER REQUEST TO CLOSE STREETS FOR THE VETERANS APPRECIATION PARADE ON SATURDAY NOVEMBER 4, 2023.
9.
CONSIDER REQUEST TO WAIVE FEES FOR THE VETERANS APPRECIATION PARADE ON SATURDAY NOVEMBER 4, 2023.
10.
CONSIDER REQUEST TO CLOSE STREETS FOR THE LIGHTED CHRISTMAS PARADE ON SATURDAY DECEMBER 2, 2023 FROM 5:00PM to 8:00PM.
11.
CONSIDER REQUEST TO WAIVE FEES FOR THE LIGHTED CHRISTMAS PARADE ON SATURDAY DECEMBER 2, 2023 FROM 5:00PM to 8:00PM.
Documents:
12.
CONSIDER REQUEST TO WAIVE OPEN CONTAINER FOR MUSIC IN THE PARK EVERY FRIDAY IN APRIL AND MAY IN VETERANS MEMORIAL PARK AND ON DEPOT STREET FROM 6:00PM to 10:00PM.
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13.
CONSIDER REQUEST FOR RESERVATION OF CITY HALL AND LIBRARY COMPLEX INCLUDING BOTH PARKING LOTS ON SATURDAY APRIL 22, 22023 FROM 10 AM – MIDNIGHT FOR ELGIN RELAY FOR LIFE AND WAIVE ALL ASSOCIATED FEES.
14.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE APPROVAL OF A CONTRACTING SERVICE PROVIDER CONTRACT FOR THE CITY OF ELGIN, TDA CITY WIDE SCADA IMPROVMENT PROJECT; AND MAKING CERTAIN FINDINGS RELATED THERETO.
15.
AUTHORIZE CITY STAFF TO PROCEED WITH A CONTRACT WITH SPECTRUM FOR NETWORK SOLUTIONS FOR THE ELGIN PUBLIC LIBRARY.
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X.
NEW BUSINESS
1.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE THE PRIME AGREEMENT WITH BAIRD/WILLIAMS CONSTRUCTION TO PERFORM AS “CONSTRUCTION MANAGER AT RISK” FOR THE DESIGN AND CONSTRUCTION OF THE NEW CITY OF ELGIN POLICE DEPARTMENT STATION; AND MAKING CERTAIN FINDINGS RELATED THERETO
2.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH BAIRD/WILLIAMS CONSTRUCTION FOR BID PACKAGE 1 GUARANTEED MAXIMUM PRICE FOR THE NEW CITY OF ELGIN POLICE DEPARTMENT STATION; AND MAKING CERTAIN FINDINGS RELATED THERETO.
3.
RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH ROY D. RIVERS III FOR THE INSTALATION AND DONATION OF GIGAFFE, SCUPLTURE, IN MORRIS MEMORIAL PARK; AND MAKING CERTAIN FINDINGS RELATED THERETO.
4.
PRESENTATION OF THE TDA FORM A1024 CDBG SECTION 3 PROGRAM GOALS FOR THE TXCDBG PROJECT CDV21-0026.
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XI.
EXECUTIVE SESSION
The City Council may announce that it will adjourn the public meeting at any time during the meeting and convene in Executive Session pursuant to Chapter 551 of the Texas Government Code to discuss any matter as specifically listed on the agenda and/or as permitted by Chapter 551 of the Texas Government Code.
XII.
RECONVENE
The City Council will return to open session for possible discussion and action as a result of the Executive Session
XIII.
ANNOUNCEMENTS
XIV.
ADJOURMENT
The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, if any, will be taken in open session.
Attendance By Other Elected or Appointed Officials: It is anticipated that members of other city board, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.
Notice of Assistance at Public Meetings, the City of Elgin is committed to compliance with the Americans with Disabilities Act. Elgin City Hall and Council Chambers are wheelchair accessible and special marked parking is available. Persons with Disabilities who plan to attend this meeting and who may need assistance are requested to contact the City Secretary's Office at (512)229-3222. Please provide forty-eight hours notice when feasible.
I, Jennifer Stubbs, City Secretary for the City of Elgin, hereby certify this notice was posted at the City Hall Annex of the City of Elgin, Texas on or before Friday, February 17, 2023, in accordance with Chapter 551 of the Texas Government Code.