AGENDA
ELGIN CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 5, 2023
ELGIN PUBLIC LIBRARY ANNEX COUNCIL CHAMBERS
404 NORTH MAIN STREET
6:30 PM
ELGIN CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 5, 2023
ELGIN PUBLIC LIBRARY ANNEX COUNCIL CHAMBERS
404 NORTH MAIN STREET
6:30 PM
Members of the public may watch the meeting at:
https://www.youtube.com/channel/UC3OGBV_loV0Nr3AqM1jJTzA
I.
II.
ROLL CALL
III.
INVOCATION
IV.
PLEDGE OF ALLEGIANCE
V.
PUBLIC HEARING
1.
Public Hearing on the Proposed FY23-24 Annual Budget
2.
Public Hearing on the Proposed FY23-24 Tax Rate
3.
PUBLIC HEARING ON A RESOLUTION OF THE CITY OF ELGIN, TEXAS APPROVING A STRATEGIC PARTNERSHIP AGREEMENT WITH LUND FARM MUNICIPAL UTILITY DISTRICT
VI.
PUBLIC COMMENT
The “PUBLIC COMMENT” item posted on the agenda is reserved for members of the public who would like to address the City Council regarding posted agenda items or non-agenda items. Individuals requesting to speak or address the City Council during the meeting shall do so under the “PUBLIC COMMENT” agenda item. Speakers shall be required to fill out a “PUBLIC COMMENT FORM” and present it, along with any material, handouts, or information for Council, to the City Secretary prior to commencement of the Council meeting. As of May 1, 2022, all such public comments will be done IN PERSON. You may email public comments and they will be distributed to each of the Council Members but not read out loud.
Speaker comments are limited to three (3) minutes. No formal action can be taken by the City Council on items not posted on the agenda. Items requiring a PUBLIC HEARING will allow a member of the public an opportunity to speak during the Public Hearing and does not require a “PUBLIC COMMENT FORM”.
Speakers must address their comments to the Mayor or Presiding Officer rather than to an individual Council Member or Staff Member. All speakers must limit their comments to the specific subject matter noted on the “PUBLIC COMMENT FORM” and refrain from any personal attacks or derogatory comments directed at any Council Member, Staff Member, other individual, or group.
VII.
PRESENTATION
1.
A PROCLAMATION DECLARING SEPTEMBER 23, 2023, AS AUSTIN COMMUNITY COLLEGE DISTRICT DAY
2.
A PROCLAMATION RECOGNIZING THE CONTRIBUTION OF DR. RICHARD M. RHODES
3.
A PROCLAMATION RECOGNIZING SEPTEMBER 18-22, 2023 AS FALLS PREVENTION AWARENESS WEEK
4.
A PROCLAMATION DECLARING SEPTEMBER AS CAPCOG PREPAREDNESS MONTH
VIII.
CITY MANAGERS REPORT
1.
Presentation of the 2023 City Business Park Commercial Investment Status Report
Documents:
2.
3.
4.
5.
IX.
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that are considered to be self-explanatory by the City Council and will be enacted with one motion, one second, and one vote. Any member of the City Council may pull any item from the Consent Agenda in order that the City Council discuss and act upon it individually as a part of the Regular Agenda.
1.
City Council Regular Meeting Minutes - August 15, 2023
2.
CONSIDERATION OF OPEN CONTAINER WAIVER REQUEST FOR LUNA MARKET FRIDAY DECEMBER 1, 2023 FROM 5pm to 10pm IN THE ALLEYS OF 30 BLOCK OF NORTH MAIN STREET AND 100 BLOCK OF DEPOT STREET.
3.
REQUEST TO CLOSE THE ALLEY 100 BLOCK OF DEPOT STREET FROM MAIN STREET TO AVENUE C AND THE ALLEY ON WEST SIDE OF MAIN STREET FROM FIRST STREET TO DEPOT STREET 3:00 PM TO 9:00 PM ON FRIDAY DECEMBER 1, 2023 FOR LUNA MARKET.
4.
CONSIDER WAIVING THE OPEN CONTAINER ORDINANCE ON MAIN STREET FROM LEXINGTON ROAD TO BRENHAM STREET; AND ON 2ND STREET, FIRST STREET, DEPOT STREET, CENTRAL AVENUE, AUSTIN STREET, BRENHAM STREET FROM MAIN STREET TO AVENUE C; AND ON AVENUE C FROM BRENHAM STREET TO 2ND STREET ON WEDENSDAY NOVEMBER 1, 2023 FROM 5:00 PM TO 9:00 PM FOR DIA DE LOS MUERTOS.
5.
CONSIDER STREET CLOSURES FOR THE ELGIN ISD HOMECOMING COMMUNITY PARADE AND PEP RALLY WEDNESDAY SEPTEMBER 20, 2023, FROM 5:00PM to 8:00PM.
6.
CONSIDER WAIVING FEES FOR COSTS ASSOCIATED WITH STREET CLOSURES PARK RENTAL AND STAFF FOR THE ELGIN ISD HOMECOMING COMMUNITY PARADE AND PEP RALLY WEDNESDAY SEPTEMBER 14, 2022.
7.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS AUTHORIZING THE ISSUANCE OF REQUEST FOR PROPOSALS (RFP) FOR ADMINISTRATIVE SERVICES AND REQUEST FOR QUALIFICATIONS (RFQS) FOR ENGINEERING SERVICES FOR THE REGIONAL MITIGATION PROGRAM COUNCIL OF GOVERNMENTS METHOD OF DISTRIBUTION (COG-MOD) PROGRAM ADMINISTERED THROUGH THE TEXAS GENERAL LAND OFFICE; AND MAKING CERTAIN FINDINGS RELATED THERETO
8.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS, SELECTING AND AUTHORIZING THE AWARD OF A PROFESSIONAL SERVICES PROVIDER CONTRACT FOR GENERAL LAND OFFICE GRANT 22-085-029-D270; AND MAKING CERTAIN FINDINGS RELATED THERETO
9.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HYDRO RESOURCES FOR CHANGE ORDER ONE, FOR THE WELL 17 PROJECT; AND MAKING CERTAIN FINDINGS RELATED THERETO.
X.
NEW BUSINESS
1.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH AMANDA CARTER OF ELGIN, TEXAS RE-APPOINTING HER AS JUDGE OF THE CITY OF ELGIN MUNICIPAL COURT IN ACCORDANCE WITH THE CITY CHARTER; MAKING FINDINGS OF FACT; AND PROVIDING FOR RELATED MATTERS
2.
A RESOLUTION OF THE CITY OF ELGIN, TEXAS, ADOPTING THE DOWNTOWN ELGIN CONSOLIDATED TRASH COLLECTION PILOT PROGRAM AND MAKING CERTAIN FINDINGS RELATED THERETO.
3.
AN ORDINANCE OF THE CITY OF ELGIN, TEXAS APPROVING AND ADOPTING A PROPOSED BUDGET FOR THE CITY FOR THE FISCAL YEAR OCTOBER 1, 2023, THROUGH SEPTEMBER 30, 2024, AND PROVIDING THAT EXPENDITURES FOR SAID BUDGET SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET.
4.
AN ORDINANCE LEVYING TAXES FOR MAINTENANCE AND OPERATION OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ELGIN, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE 2023-24 TAX YEAR.
XI.
EXECUTIVE SESSION
The City Council may announce that it will adjourn the public meeting at any time during the meeting and convene in Executive Session pursuant to Chapter 551 of the Texas Government Code to discuss any matter as specifically listed on the agenda and/or as permitted by Chapter 551 of the Texas Government Code.
XII.
RECONVENE
The City Council will return to open session for possible discussion and action as a result of the Executive Session
XIII.
ANNOUNCEMENTS
XIV.
ADJOURMENT
The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, if any, will be taken in open session.
Attendance By Other Elected or Appointed Officials: It is anticipated that members of other city board, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.
Notice of Assistance at Public Meetings, the City of Elgin is committed to compliance with the Americans with Disabilities Act. Elgin City Hall and Council Chambers are wheelchair accessible and special marked parking is available. Persons with Disabilities who plan to attend this meeting and who may need assistance are requested to contact the City Secretary's Office at (512)229-3222. Please provide forty-eight hours notice when feasible.
I, Jennifer Stubbs, City Secretary for the City of Elgin, hereby certify this notice was posted at the City Hall Annex of the City of Elgin, Texas on or before Friday, September 1, 2023, in accordance with Chapter 551 of the Texas Government Code.